Real-time Timesheet Management for Remote Field Workers
Industrial Field Services
“The ability to see real-time data
about who came to work and who
didn’t is huge for us!”
– Superintendent
Problem
Industrial field services company relied solely on a paper timesheet process
- Crew timesheets are filled out on paper across multiple geographies
- Crew foremen hand in, fax or email photos of timesheets to payroll admins
- Payroll admins often have to follow up with foremen to clarify illegible or missing timesheet entries
- Payroll admins regularly work overtime to process paychecks because timesheets are typically submitted at the very last minute
- Managers rely on word-of-mouth to staff jobs with additional employees when some do not show up to a crew job
Result
- Digital timesheets record data automatically, significantly reducing data entry errors or omissions and associated rework
- Digital process significantly speed up time recording
- Admins process payroll data on a daily basis, greatly minimizing overtime work to handle last minute timesheet submissions
- On-time work completion is largely improved due to faster staffing of jobs where employees do not show up to crew jobs
At least $10,000 in savings from reduced manual data entry annually
Reduced payroll admin overtime to process payroll
Digital process is 2-3 times faster than paper process
At least 50% reduction in timesheet review and approval step
Reduced payroll admin overtime to process payroll
“I used to spent at least 8 hours each
week just fixing errors in the timesheets
and now this task takes minutes!”
– Payroll Admin
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